ClipVault Privacy Policy

Effective Date: January 1, 2025
Last Updated: January 1, 2025
Version: 1.0

Introduction

ClipVault (“we,” “our,” or “us”) is committed to protecting your privacy and ensuring the
security of your personal information. This Privacy Policy explains how we collect, use, store,
and protect your information when you use ClipVault, our clipboard management application
for macOS.

Contact Information:

Company: ClipVault Team
Email: copy-that@clipvaultapp.com
Website: https://clipvaultapp.com
Application: ClipVault (Bundle ID: com.clipvault.app)

2. Information We Collect

2.1 Clipboard Data

ClipVault’s core functionality involves monitoring and storing your clipboard content locally on
your device. This includes:

Text Content: Plain text, formatted text (RTF/HTML), code snippets
Images: Screenshots, copied images (maximum 10MB per image)
Links: URLs and web links
Files: File references and metadata (Pro tier only)
Metadata: Timestamps, usage frequency, content categories, user-assigned tags and
folders

2.2 Application Usage Data

We collect limited usage data to improve the application:

Performance Metrics: CPU and memory usage statistics
Feature Usage: Which features are used and how frequently
Error Reports: Crash logs and error information (anonymized)
License Information: Subscription tier, license status, and payment verification

2.3 System Information

Device Information: macOS version, hardware specifications
Application Information: ClipVault version, installation date
System Preferences: Dark/light mode settings, accessibility preferences

2.4 Information We Do NOT Collect

Personal Identity: We do not collect names, email addresses, or other personally
identifiable information unless you voluntarily provide it for support purposes
Browsing History: We do not monitor your web browsing or other application usage
Keyboard Input: We do not log keystrokes or monitor typing outside of clipboard
operations
Location Data: We do not collect or store location information

3. How We Use Your Information

3.1 Primary Uses

Core Functionality: Store and organize clipboard history for easy retrieval
Content Categorization: Automatically categorize clipboard items (text, images, links,
code)
Search and Organization: Enable powerful search capabilities and organizational
features
User Preferences: Remember your settings, tags, folders, and favorites

3.2 Application Improvement

Performance Optimization: Analyze usage patterns to improve application performance
Feature Development: Understand which features are most valuable to users
Bug Fixes: Identify and resolve technical issues
Security Enhancements: Detect and prevent potential security vulnerabilities

3.3 Subscription Management

License Validation: Verify subscription status and tier access
Feature Access: Enable appropriate features based on subscription level
Usage Limits: Enforce daily limits for free tier users (20 items per day)

4. Data Storage and Security

4.1 Local Storage

All clipboard data is stored locally on your device. ClipVault does not transmit your
clipboard content to external servers or cloud services. All data processing and storage
occurs entirely on your local device.

Storage Location: Data is stored in secure local databases on your macOS device
Encryption: Sensitive data is encrypted using industry-standard encryption methods
Access Control: Only ClipVault has access to its data storage areas
Data Isolation: Your clipboard data is isolated from other applications

4.2 Future Cloud Features

ClipVault is designed with privacy-first principles. While we may introduce optional cloud
backup features in future versions, currently:

No Cloud Storage: All data remains on your local device
No Data Transmission: Your clipboard content never leaves your device
Future Planning: Any future cloud features will be opt-in with full user control
Privacy Maintained: Future cloud features will use end-to-end encryption

4.3 Security Measures

Data Encryption: All stored data is encrypted using AES-256 encryption
Secure Transmission: Any network communications use TLS 1.3 encryption
Access Controls: Application-level security prevents unauthorized access
Regular Updates: Security patches are delivered through automatic updates
Sandboxing: ClipVault operates within macOS security sandbox restrictions

5. Data Sharing and Disclosure

5.1 No Third-Party Sharing

We do not sell, rent, or share your clipboard data with third parties. Your clipboard content
remains private and is never transmitted to external services.

5.2 Limited Exceptions

We may disclose information only in the following circumstances:

Legal Requirements: When required by law, court order, or government regulation
Safety Concerns: To protect the safety and security of users or the public
Business Transfers: In the event of a merger, acquisition, or sale of assets (with user
notification)
User Consent: When you explicitly authorize disclosure

5.3 Service Providers

We may work with trusted service providers for:

Payment Processing: Subscription payments are processed by Apple (App Store) or
authorized payment processors
Analytics: Anonymized usage statistics may be processed by privacy-focused analytics
services
Support Services: Customer support communications may involve authorized support
platforms

All service providers are contractually bound to protect your privacy and use data only for
specified purposes.

6. Data Retention and Deletion

6.1 Clipboard Data Retention

User Control: You can delete individual clipboard items or clear entire history at any time
Automatic Cleanup: ClipVault includes intelligent cleanup features to manage storage
Retention Policies: You can configure custom retention periods for different content
types
Favorites Protection: Favorited items are protected from automatic cleanup unless
manually deleted

6.2 Subscription Data

Active Subscriptions: License and usage data is retained while your subscription is
active
Canceled Subscriptions: Most data is deleted within 30 days of subscription
cancellation
Legal Requirements: Some data may be retained longer to comply with legal obligations

6.3 Complete Data Deletion

To completely remove all ClipVault data:

Uninstall Application: Remove ClipVault from your device
Clear Application Data: Delete application support files from
~/Library/Application Support/ClipVault
Remove Preferences: Delete preference files from
~/Library/Preferences/com.clipvault.app.plist
Future Cloud Features: When available, any cloud backup data can be deleted from
cloud storage

7. Your Privacy Rights

7.1 Access and Control

You have the right to:

Access Your Data: View all stored clipboard items and application data
Modify Data: Edit, organize, or delete any clipboard items
Export Data: Export your clipboard history in various formats (Paid/Pro tiers)
Control Features: Enable/disable specific features and data collection

7.2 Privacy Settings

ClipVault provides granular privacy controls:

Application Exclusions: Exclude specific applications from clipboard monitoring
Content Filtering: Choose which types of content to store
Cleanup Policies: Configure automatic data retention and deletion
Future Cloud Options: When available, control any optional cloud backup features

7.3 Data Portability

Export Options: Export clipboard history in JSON, CSV, or plain text formats
Migration Support: Tools to transfer data between devices or applications
Backup Creation: Create local backups of your clipboard data

8. Children’s Privacy

ClipVault is not intended for use by children under 13 years of age. We do not knowingly
collect personal information from children under 13. If we become aware that we have
collected personal information from a child under 13, we will take steps to delete such
information promptly.
Parents and guardians should monitor their children’s use of applications and ensure
appropriate privacy settings are configured.

9. International Data Transfers

ClipVault is designed to keep your data local to your device. Currently:

Local Storage Only: All data remains within your country/region on your device
No International Transfers: Your clipboard content never leaves your device
Future Considerations: Any future cloud features will provide clear information about
data location and user control options

10. Third-Party Integrations

10.1 macOS System Integration

ClipVault integrates with macOS system features:

Clipboard Access: Required to monitor and manage clipboard content
System Tray: Integration with macOS menu bar and system tray
Accessibility: Optional integration with macOS accessibility features
Notifications: System notifications for clipboard events

10.2 Future Integrations

Any future third-party integrations will:

Require User Consent: Explicit permission before enabling new integrations
Maintain Privacy Standards: Adhere to the same privacy principles outlined in this
policy
Provide Opt-Out Options: Allow users to disable integrations while maintaining core
functionality

11. Updates and Changes

11.1 Policy Updates

We may update this Privacy Policy to reflect:

Feature Changes: New features or functionality in ClipVault
Legal Requirements: Changes in privacy laws or regulations
Security Improvements: Enhanced security measures or practices
User Feedback: Improvements based on user suggestions

11.2 Notification of Changes

When we update this Privacy Policy:

In-App Notifications: Users will be notified of significant changes through the
application
Email Notifications: If you’ve provided an email address for support, we may notify you
of major changes
Website Updates: The latest version will always be available at clipvaultapp.com/privacy
Effective Date: Changes become effective 30 days after notification unless immediate
implementation is required for legal compliance

11.3 Continued Use

Your continued use of ClipVault after policy changes constitutes acceptance of the updated
Privacy Policy. If you disagree with changes, you may discontinue use of the application.

12. Security Incidents

12.1 Incident Response

In the unlikely event of a security incident:

Immediate Assessment: We will promptly assess the scope and impact of any security
breach
User Notification: Affected users will be notified within 72 hours of discovery
Remediation: We will take immediate steps to secure systems and prevent further
incidents
Transparency: We will provide clear information about what happened and what we’re
doing about it

12.2 Reporting Security Issues

If you discover a security vulnerability:

Contact: Email copy-that@clipvaultapp.com with “Security Issue” in the subject line
Responsible Disclosure: We appreciate responsible disclosure and will work with
security researchers
Response Time: We commit to acknowledging security reports within 48 hours

13. Compliance and Certifications

13.1 Regulatory Compliance

ClipVault is designed to comply with:

GDPR: General Data Protection Regulation (European Union)
CCPA: California Consumer Privacy Act (United States)
PIPEDA: Personal Information Protection and Electronic Documents Act (Canada)
Apple App Store Guidelines: Privacy requirements for macOS applications

13.2 Industry Standards

We follow industry best practices:

OWASP: Open Web Application Security Project guidelines
ISO 27001: Information security management standards
SOC 2: Security, availability, and confidentiality principles
Apple Security Guidelines: macOS application security requirements

14. Contact Information and Support

14.1 Privacy Questions

For privacy-related questions or concerns:

Email: copy-that@clipvaultapp.com
Subject Line: “Privacy Policy Question”
Response Time: We aim to respond within 48 hours

14.2 Data Requests

To exercise your privacy rights:

Data Access: Request a copy of your stored data
Data Deletion: Request deletion of specific or all data
Data Correction: Request correction of inaccurate data
Opt-Out: Request to opt out of specific data collection practices

14.3 Technical Support

For technical issues related to privacy settings:

Email: copy-that@clipvaultapp.com
Subject Line: “Privacy Settings Support”
Include: Specific privacy settings or features you need help with

15. Definitions

15.1 Key Terms

Clipboard Data: Any content copied to your system clipboard that ClipVault monitors
and stores
Local Storage: Data stored on your device’s hard drive, not transmitted to external
servers
Cloud Backup: Planned future feature that would store encrypted copies of your data in
cloud storage
Metadata: Information about your clipboard items (timestamps, categories, tags) but not
the content itself
Anonymized Data: Information that cannot be used to identify you personally

15.2 Subscription Tiers

Free Tier: Limited to 20 text items per day, basic features
Paid Tier: Unlimited text items, advanced organization features
Pro Tier: All content types, premium features, future cloud backup access

16. Acknowledgment and Consent

By downloading, installing, or using ClipVault, you acknowledge that you have read,
understood, and agree to be bound by this Privacy Policy. You consent to the collection, use,
and storage of your information as described in this policy.
If you do not agree with any part of this Privacy Policy, please do not use ClipVault.

Document Information:

Document Version: 1.0
Last Review Date: January 1, 2025
Next Review Date: July 1, 2025
Document Owner: ClipVault Privacy Team
Approval: ClipVault Legal Team

Contact for Privacy Policy:

Email: copy-that@clipvaultapp.com
Website: https://clipvaultapp.com/privacy
Mailing Address: Available upon request

This Privacy Policy is effective as of the date listed above and supersedes any previous
privacy policies or statements.